Employment Opportunities

 Position Summary

The Special Needs Coordinator will act as the liaison between those with unique needs and gifts and the church family. The Coordinator will serve to empower those individuals and to equip the body of Christ to include them.

Knowledge, Skills and Qualifications

• Possesses and practices a strong Christian faith
• Possesses a calling to help children with special needs to be included in all aspects of church life and to grow in their understanding of God’s love
• Ability to network with a large number of people
• Ability to recruit volunteer staff according to their gifts and passions
• Possesses a growing understanding of a wide range of disabilities
• Possesses a developing understanding of techniques for working with children and adults with disabilities
• Knowledge of where and how to obtain additional information and support and the ability to seek out the same for new situations.
• Demonstrated ability to communicate effectively and with care, in both written and verbal forms
• Pass all background checks

Work Environment

• Can be chaotic and loud at times
• Necessitates dealing with multiple tasks at once
• Potential issues with sick and injured children

Physical Requirements

• Able to lift items of at least 30 pounds
• Repeated lifting and bending
• Able to be on your feet for long periods of time

Relationships

• Reports to the Executive Pastor
• Participates in the Children’s Ministry and Student Ministry Area meetings
• Growing in relationship with Christ by regularly attending Worship and pursuing personal growth in Christ.
• Grows relationships with other church members through participation in church events such as small groups, Church Picnic, retreats and, All Church Camp. Attending these events is not mandatory but strongly recommended.

Essential Functions

• Recruits, trains and supports volunteers to work alongside children with special needs
• Identify and/or contact those individuals/families with disabilities who would benefit from an Inclusion Action Plan. Interview parents to find best Buddy fit for a participant.
• Develop an Inclusion Action Plan for each individual with disabilities that will allow him/her to be more fully involved in the body of Christ.
• Share information about an individual with a disability with appropriate leaders, peers, or entire church family as deemed needed and with permission.
• Offer information and training to leaders, peers, and the entire church family so that they may better include persons with disabilities.
• Be an advocate for those with disabilities in the church.
• Maintain close contact with volunteers as well as the individuals/families receiving support.
• Supplemental training for additional volunteers related to special needs inclusion
• Possible development of programs (environment options such as inclusion vs separate environment, support groups, VBS, special events, Wednesday and Sunday service plans, etc).
• Development of inclusion programs (environment options such as inclusion vs separate environment, support groups, camps, VBS, special events, Wednesday and Sunday service plans, etc).
• Overseeing budget of special needs ministry
• Parent/child communication (phone messages, email correspondence, website communication, social media)
• Media publicity inside the church and in the community
• Volunteer recruitment, appreciation, training, management, and scheduling
• Supplemental training for small and large group leaders related to special needs inclusion
• Wednesday and Sunday service planning for self-contained special needs environment (worship, modified large group lesson, modified small group lesson, and application activity)
• Attend weekly meetings with pastoral leaders of other Family Ministry areas
• Meet with parents/children as needed for ministry opportunities
• Local missions support (i.e. connecting with group homes for adults, attending community events, attending outreach events to support any special needs families)
• Lead and develop youth and adult volunteers in their spiritual and functional gifts
• Complete background checks on existing volunteers every 6 months. Report any concerns to Senior Leadership.

Role

Under the direction of the Senior Pastor, the role of the Executive Assistant to the Senior Pastor is to care for the communication, scheduling, and administrative tasks related to the role of the Senior Pastor. The purpose of this role is to increase the effectiveness and reliability of the Senior Pastor, and subsequently the church as a whole.

Character

The Executive Assistant to the Senior Pastor must have an active and growing personal relationship with Jesus Christ, uphold and live out biblical principles and core values both in their personal life and in their professional life, have a servant’s heart, be a self-motivator, and take personal pride in his/her work. They must be confidently firm but also friendly and courteous to everyone. They must be a team player to the staff and a friendly, dependable, representative of the Senior Pastor to the congregation and community.

Responsibilities

The Executive Assistant to the Senior Pastor will handle a wide range of administrative tasks. This person must be exceedingly well-organized, flexible, and enjoy the administrative challenges of supporting a high level, executive-minded leader. They must be technologically savvy, with the ability to effectively communicate through multiple electronic platforms, as well as in person, and over the phone. The Executive Assistant to the Senior Pastor must have the ability to interact with all levels of internal staff, congregants, visitors, and external church relationships in a fast-paced environment and remain flexible, proactive, resourceful, and efficient with a high level of professionalism and spiritual maturity.

Scope of Work

• Maintain the Senior Pastor’s calendar, creating and managing appointments, meetings, and phone call appointments, including meetings with congregation, staff, ministry contacts, boards, and ministry teams, keeping all appropriate parties informed in advance.
• Act as the first point of contact for all parties desiring the time of the Senior Pastor ascertaining the reason of the request and directing the request to the appropriate staff member or ministry before reaching out to the Senior Pastor.
• Maintain communication on behalf of the Senior Pastor through various methods including both electronically and in person.
• Be knowledgeable of the overall church goals and the ministries of the church and the Senior Pastor’s role and responsibility in each.
• Manage all travel, speaking engagement, weddings, funerals, and community events,
  coordinating details with all parties involved.
• Manage expense reporting for the Senior Pastor, as well as expense reporting for the
  Executive Assistant.
• Be present during Sunday services and during special services as directed by the Senior Pastor to assist the Senior Pastor with any ministry needs as they arise.
• Communicate regularly with the Senior Pastor’s wife to ensure a strong family-church relationship, working together to ensure an effective, healthy, and sustainable rhythm of life and schedule.
• Conduct research for sermon preparation or meeting preparation as directed by the Senior Pastor.
• Prepare ministry correspondence as needed.
• Ensure the Senior Pastor is aware of all staff birthdays, anniversaries, prayer needs, etc.
• Prepare correspondence from Pastor on the one-year anniversary of a church member’s death to the family.
• Ensure that all first-time guests receive a follow up email or other correspondence from the Senior Pastor at the beginning of each week.
• Assist the Senior Pastor in preparing for leadership and staff meetings as needed.
• Answer calls and voicemail, respond to emails, and screen as appropriate.
• Set reminders for meetings, appointments, and other tasks.
• Take notes at meetings as requested and prepare minutes for the Senior Pastor.
• While the church employs a custodial staff, the Executive Assistant will keep the Senior
  Pastor’s office and conference rooms neat, clean, and ready for meetings, counseling
  sessions, and other appointments.
• While the primary duties of the Executive Assistant will be to the Senior Pastor and they will report directly to the Senior Pastor, they will at times be assigned additional administrative responsibilities such as assisting and/or filling in for the Administrative Assistant.
• Other duties as assigned by the Senior Pastor.

Required Skills & Competencies

• Have extremely strong administrative, organizational, and people skills.
• Have the knowledge and experience necessary to proficiently maintain calendars, email, and computer files.
• Able to multi-task with the ability to work effectively while being flexible and adaptable in an ever-changing environment.
• Advanced oral and written communication skills.
• Not easily frustrated or angered, having the ability to be firm but friendly.
• Have a strong desire to see Kingdom/church growth through complementing and supporting
  the Senior Pastor.
• Trustworthy. Not given to gossip. The ability to maintain strict confidentiality and use wise judgment in written and verbal communication. Any breach of confidentiality will be reason
  for immediate dismissal.
• Maintain a neat, professional appearance.

Preferred Education & Experience

• Bachelor’s degree, preferably with an emphasis in communication or writing.
• Previous Executive Assistant experience within the context of a local church environment.

Hours and Benefits

• Full Time. The Executive Assistant will be expected to be in the church office Monday –Thursday, 8am – 5pm, with a 1-hour lunch break, occasionally available to work remotely on Fridays 8am – Noon, be on campus on Sunday’s during church services and other special events as required by the Senior Pastor, and be available on call 24/7/365 except during vacation or sick days.
• Competitive salary based on education, experience, and proven track record
• Medical Reimbursement (QSEHRA)
• 10% 403b contributions
• Up to 5 days paid vacation first year of service (Only 1 in 5 days may be a Sunday)
• 10 days after one year of service (Only 1 in 5 days may be a Sunday)
• 9 paid church holidays
• Sick Leave. Full-time employees accrue sick leave at a rate of one day per month after 90
  days of service.
• Bereavement Leave
• Life Insurance
• Staff Care and Development