Employment Opportunities

Role

Under the direction of the Operations Pastor, the role of the Administrative Assistant is to care for the administrative needs of First Baptist Church (FBC) and to ensure the overall efficiency and effectiveness (smooth operation) of the church office. While under the direct supervision of the Operations Pastor, the role of the Administrative Assistant is unique in that they will work closely with and assist the ministerial staff in the clerical/administrative aspects of their work. As with all FBC staff, the Administrative Assistant is one part of a larger team and as such will, at times, work together with or fill in for other staff members, ministries, and committees in service to the overall church.

Character

The Administrative Assistant must have an active and growing personal relationship with Jesus Christ, uphold and live out biblical principles and core values both in their personal life and in their professional life, have a servant’s heart, be a self-motivator, and take personal pride in his/her work. They must be confidently firm but also friendly and courteous to everyone. They must be a team player to the staff and a friendly, dependable, representative of the Senior Pastor
to the congregation and community.

Responsibilities

1. Model Biblical Principals

The Administrative Assistant shall model the Biblical priorities and core values of FBC. They shall model a strong and growing personal relationship with Christ, their spouse (if married) and children (if applicable). The Administrative Assistant shall strive to fulfill his/her purpose in life and ministry while demonstrating integrity in words, relationships, and actions. These objectives will be accomplished by:

• Committing to a daily quiet-time with God.
• Participating in a FBC small group on a regular basis.
• Setting appropriate boundaries to protect character and integrity.
• Developing personal evangelism opportunities within and outside the church.
• Supporting the ministries of FBC by faithfully giving regularly.
• Adhering to and encompassing the qualities and characteristics required of FBC employees, as defined by the Staff Handbook.

• Primary church receptionist.
• Connect guests with staff members as needed.
• Answer phones, transfer calls, and take messages.
• Attend staff meetings as needed/required.
• Be knowledgeable of the locations and times of the many Sunday School classes, small groups, and ministries.
• Order, open, count, and distribute Sunday School materials and monthly and quarterly literature.
• Maintain Sunday School enrollment records weekly.
• Update, distribute, and collect Sunday School folders.
• Update the church calendar, schedule events and reserve rooms.
• Update and distribute the church prayer list and send out prayer request.
• Manage and maintain the church cyber key list.
• Go to the post office to deliver/pick up mail and distribute.
• Maintain church membership databases.
• Help maintain the various other church databases.
• Create and/or distribute church newsletters, flyers, and information bulletins as directed.
• Ensure that the chairs/pews in the sanctuary and/or Rock Chapel have an adequate number of offering envelopes and Connect Cards each week.
• Prepare and send the Annual Church Profile (ACP).
• Maintain an updated Medical Consent Form file.
• Maintain benevolence records.
• Maintain church equipment check-out/usage records.
• Work with Church Clerk to maintain membership records and prepare for church conferences.
• Perform clerical duties as requested by ministerial staff.
• Order supplies as requested by staff members insuring the appropriate accounts are charged.
• Send out weekly prayer cards to churches in the Notla River Association.
• Perform clerical duties as requested by the Deacons.
• Maintain the on-call after hours phone on Friday morning and when office is closed.
• Maintain an adequate supply of administrative supplies including copy paper and place orders when necessary.
• Maintain the office copier.
• Maintain the vehicle keys and vehicle check-out log.
• Perform any administrative task associated with funerals and assist meal committee.
• Order staff break area supplies, such as coffee, cups, creamers, sugars, etc. as needed.
• Maintain the cleanliness of the staff break area.
• Maintain the cleanliness of the reception area.
• As able, assist in the clerical duties of the various church ministry groups.

• Have extremely strong administrative, organizational, and people skills.
• Have the knowledge and experience necessary to proficiently maintain calendars, email, and computer files.
• Able to multi-task with the ability to work effectively while being flexible and adaptable in an ever-changing environment.
• Advanced oral and written communication skills.
• Not easily frustrated or angered, having the ability to be firm but friendly.
• Have a strong desire to see Kingdom/church growth through complementing and supporting the church staff and congregation.
• Trustworthy. Not given to gossip. The ability to maintain strict confidentiality and use wise judgment in written and verbal communication. Any breach of confidentiality will be reason for immediate dismissal.
• Able to pass a background check.
• Maintain a neat, professional appearance.

• Bachelor’s degree, preferably with an emphasis in communication or writing.
• Previous Administrative Assistant experience within the context of a local church environment.

• Full Time. The Administrative Assistant will be expected to be in the church office Monday– Thursday, 8am – 5pm, with a 1-hour lunch break, and be on call/work from home Fridays 8am – Noon.
• Competitive salary based on education, experience, and proven track record
• Medical Reimbursement (QSEHRA)
• 10% 403b contributions
• Up to 5 days paid vacation first year of service, 10 days after one year of service, 15 days
• after 5 years of service and 20 days after 10 years of service.
• 9 paid church holidays
• Sick Leave. Full-time employees accrue sick leave at a rate of one day per month after 90 days of service.
• Bereavement Leave
• Life Insurance
• Staff Care and Development

Role

Under the direction of the Senior Pastor, the role of the Executive Assistant to the Senior Pastor is to care for the communication, scheduling, and administrative tasks related to the role of the Senior Pastor. The purpose of this role is to increase the effectiveness and reliability of the Senior Pastor, and subsequently the church as a whole.

Character

The Executive Assistant to the Senior Pastor must have an active and growing personal relationship with Jesus Christ, uphold and live out biblical principles and core values both in their personal life and in their professional life, have a servant’s heart, be a self-motivator, and take personal pride in his/her work. They must be confidently firm but also friendly and courteous to everyone. They must be a team player to the staff and a friendly, dependable, representative of the Senior Pastor to the congregation and community.

Responsibilities

1. Model Biblical Principals

The Administrative Assistant shall model the Biblical priorities and core values of FBC. They shall model a strong and growing personal relationship with Christ, their spouse (if married) and children (if applicable). The Administrative Assistant shall strive to fulfill his/her purpose in life and ministry while demonstrating integrity in words, relationships, and actions. These objectives will be accomplished by:

• Committing to a daily quiet-time with God.
• Participating in a FBC small group on a regular basis.
• Setting appropriate boundaries to protect character and integrity.
• Developing personal evangelism opportunities within and outside the church.
• Supporting the ministries of FBC by faithfully giving regularly.
• Adhering to and encompassing the qualities and characteristics required of FBC employees, as defined by the Staff Handbook.

• Maintain the Senior Pastor’s calendar, creating and managing appointments, meetings, and phone call appointments, including meetings with congregation, staff, ministry contacts, boards, and ministry teams, keeping all appropriate parties informed in advance.
• Act as the first point of contact for all parties desiring the time of the Senior Pastor ascertaining the reason of the request and directing the request to the appropriate staff member or ministry before reaching out to the Senior Pastor.
• Maintain communication on behalf of the Senior Pastor through various methods including both electronically and in person.
• Be knowledgeable of the overall church goals and the ministries of the church and the Senior Pastor’s role and responsibility in each.
• Manage all travel, speaking engagement, weddings, funerals, and community events, coordinating details with all parties involved.
• Manage expense reporting for the Senior Pastor, as well as expense reporting for the Executive Assistant.
• Communicate regularly with the Senior Pastor’s wife to ensure a strong family-church relationship, working together to ensure an effective, healthy, and sustainable rhythm of life and schedule.
• Conduct research for sermon preparation or meeting preparation as directed by the Senior Pastor.
• Prepare ministry correspondence as needed. 
• Ensure the Senior Pastor is aware of all staff birthdays, anniversaries, prayer needs, etc.
• Prepare correspondence from Pastor on the one-year anniversary of a church member’s death to the family.
• Ensure that all first-time guests receive a follow up email or other correspondence from the Senior Pastor at the beginning of each week.
• Assist the Senior Pastor in preparing for leadership and staff meetings as needed.
• Answer calls and voicemail, respond to emails, and screen as appropriate.
• Set reminders for meetings, appointments, and other tasks.
• Take notes at meetings as requested and prepare minutes for the Senior Pastor.
• While the church employs a custodial staff, the Executive Assistant will keep the Senior Pastor’s office and conference rooms neat, clean, and ready for meetings, counseling sessions, and other appointments.
• While the primary duties of the Executive Assistant will be to the Senior Pastor and they will report directly to the Senior Pastor, they will at times be assigned additional administrative responsibilities such as assisting and/or filling in for the Administrative Assistant.
• Other duties as assigned by the Senior Pastor.

• Have extremely strong administrative, organizational, and people skills.
• Have the knowledge and experience necessary to proficiently maintain calendars, email, and computer files.
• Able to multi-task with the ability to work effectively while being flexible and adaptable in an ever-changing environment.
• Advanced oral and written communication skills.
• Not easily frustrated or angered, having the ability to be firm but friendly.
• Have a strong desire to see Kingdom/church growth through complementing and supporting the Senior Pastor.
• Trustworthy. Not given to gossip. The ability to maintain strict confidentiality and use wise judgment in written and verbal communication. Any breach of confidentiality will be reason for immediate dismissal.
• Maintain a neat, professional appearance.

• Bachelor’s degree, preferably with an emphasis in communication or writing.
• Previous Executive Assistant experience within the context of a local church environment.

• Full Time. The Executive Assistant will be expected to be in the church office Monday – Thursday, 8am – 5pm, with a 1-hour lunch break, occasionally available to work remotely on Fridays 8am – Noon, be available for other special events/meetings as required by the Senior Pastor, and be available on call 24/7/365 except during vacation or sick days.
• Competitive salary based on education, experience, and proven track record
• Medical Reimbursement (QSEHRA)
• 10% 403b contributions
• Up to 5 days paid vacation first year of service (Only 1 in 5 days may be a Sunday)
• 10 days after one year of service (Only 1 in 5 days may be a Sunday)
• 9 paid church holidays
• Sick Leave. Full-time employees accrue sick leave at a rate of one day per month after 90 days of service.
• Bereavement Leave
• Life Insurance
• Staff Care and Development